Director of Finance and Administration

About Pacific Forest Trust

Pacific Forest Trust (PFT) delivers landscape-scale private forest conservation in the West and develops innovative incentives for forest conservation at the national level. We do so in ways that reward private landowners for managing for public benefits such as clean water, a healthy climate, and habitat for abundant native wildlife. Our work sustains rural communities and restores resilient forest landscapes across ownership boundaries. PFT is recognized nationally as a leader in developing incentives to enable private landowners to contribute to ecosystem services including climate change mitigation, carbon storage, working forest conservation easements, watershed and habitat services, and renewable biomass energy.

PFT has led the conservation of over 360,000 acres of forestland and owns and stewards conservation easements on 130,000 acres. We also own 2,100 acres and manage an additional 15,000 acres for sustained timber, water, and habitat values. Our projects are outstanding not only for their scale but for their landscape impacts and high standards for delivering multiple public benefits. PFT is thrice accredited by the National Land Trust Accreditation Commission. Learn more at http://www.PacificForest.org

About this Opportunity

The Director of Finance and Administration provides overall financial and administrative direction and oversight for the organization, ensuring effective and efficient operations across departments. Reporting directly to the President, the Director is responsible for providing effective financial management to help ensure PFT’s financial integrity and sustainability. The Director is also skilled in management systems and problem solving, able to assess and review operational policies and procedures and make recommendations to improve the performance of a dynamic, mission-driven organization.

The Director supervises other accounting and administrative staff, serves as a member of the executive leadership team; and provides support to the Board of Directors’ Finance and Audit Committees.

As the Pacific Forest Trust provides management services under contract to the Fred M. van Eck Forest Foundation, the Director also provides financial and administrative services for the Foundation and its two operating entities (in California and Oregon, respectively).

Responsibilities

The Director is responsible for:

Financial controls and policies
Budget management
Financial analyses
Investment oversight
Government compliance
Organizational policies and procedures
Facilities and information systems
Insurance and risk management
Human resources management
Accreditation by the Accreditation Commission of the Land Trust Alliance

Finance and Investments

Continuously oversee and improve the implementation of PFT’s financial policies and procedures, ensuring strong financial controls, accurate accounting, and the integrity of systems
Maximize resources available to the organization through sound financial management practices.
Lead short- and long-term financial planning, including coordination of the annual budgeting process.
Prepare project budgets for proposals and reports to funders, including foundations and government agencies.
Monitor financial performance and ensure timely preparation of monthly and annual financial statements in compliance with FASB and other applicable standards; and monitor budget-to-actual performance.
Prepare cash flow projections and manage cash.
Maintain and implement investment policies for general assets and several special funds.
Manage annual independent audit and program audits as necessary.
Identify and implement cost recovery techniques and fee structures.

Risk Management, Compliance and Accreditation

Ensure compliance with all government regulations, including those related to human resources, charitable registrations, and lobbying.
Regularly review risks and ensure that risk reduction policies and procedures are in place and complied with; maintain appropriate insurance coverages.
Ensure maintenance and security of PFT assets, records, and facilities.
Oversee emergency preparedness.
Manage the Land Trust Accreditation process and ensure successful reaccreditation. This occurs on a 5-year basis, with annual attention to updates in LTA land trust standards and practices.

Human Resources

Manage HR and payroll processes, including budget and policy review for personnel actions.
Meet PFT’s goals for competitive compensation and provide high quality benefits packages within our resources; ensure proper management and record-keeping thereof.
Manage and/or oversee in coordination with hiring managers: employee recruitments, new employee onboarding and orientation.
Ensure that hiring and separations are conducted in accordance with applicable PFT policies and legal requirements.
Ensure clarity, currency, and effectiveness of job descriptions.
Oversee professional development for staff to enhance individual and organizational performance.
Support interdepartmental interaction and help ensure intra-organizational coordination to enhance organizational performance.

Contracts and Purchasing

Prepare and administer contracts and leases.
Ensure purchasing controls and efficiencies to achieve most economical cost and high quality acquisition of materials, services, and travel.

Information Technology

Supervise selection and maintenance of information systems resources, including computer and telecommunications hardware, software, and services; copiers/printers, and other technology.
Ensure maintenance and quality control of PFT’s constituent database.

Facilities

Assure that PFT’s offices and other facilities are appropriate to its needs.
Administer leases and ensure maintenance and adequacy of physical facilities.
Support management of meeting and event logistics.

General Administration

Ensure that programs have the administrative systems and support necessary to accomplish goals and objectives, within resource constraints.
Other duties as may be assigned from time to time.

Qualifications

Undergraduate degree required; Master’s degree in business administration, public administration or related field is desired.
Five years of progressively responsible and management experience, including at least three years of experience supervising professional and support staff.
Minimum of five years of relevant experience managing finances and operations in a non- profit organization with an annual budget of more than $2 million.
Deep knowledge and practical experience in non-profit accounting, finance, grants management, compliance, and reporting.
Familiarity with Financial Accounting Standards Board requirements for accounting in non- profit organizations.
Ability to think strategically, anticipate future needs, trends, and consequences; and build the organization framework to address dynamic circumstances.
Excellent communication and interpersonal skills, both verbal and written, including the ability to present financial information effectively.
Proven organizational and prioritization skills.
High level of discretion and integrity.
Ability to manage and make progress on multiple projects simultaneously.
Expert user of Microsoft Office: Word, Excel, SharePoint, OneDrive, Outlook.
Familiarity with standard office technology and telecommunications devices and services, and the ability to interact with support contractors to secure.
Demonstrated leadership ability, team management, and interpersonal skills.
Excellent analytical and abstract reasoning skills.
Proven track record of problem-solving, resourcefulness, and exceeding set goals.

Travel

Occasional travel (1-2 trips/year) to off-site Board meetings and/or site visits.

Other Requirements

Ability to pass a background check.
Possession of a valid driver’s license
Ability to lift and carry 25 pounds.

Location

This position is located in PFT’s main office in San Francisco, CA.

Salary

$135,000 – $155,000, Salary is determined by a number of factors including education, experience, skills, and training.