Administrative/Office Assistant - Pacific Forest Trust

Administrative Assistant

 

About Pacific Forest Trust

Pacific Forest Trust (PFT) delivers landscape-scale private forest conservation in the West and develops innovative incentives for forest conservation at the national level. We do so in ways that reward private landowners for managing for public benefits such as clean water, a healthy climate, and habitat for abundant native wildlife. Our work sustains rural communities and restores resilient forest landscapes across ownership boundaries.  PFT is recognized nationally as a leader in developing incentives to enable private landowners to contribute to ecosystem services including climate change mitigation, carbon storage, working forest conservation easements, watershed and habitat services, and renewable biomass energy.

PFT has led the conservation of over 363,000 acres of forestland and owns and stewards conservation easements on 110,000 acres. We also own 2,100 acres and manage an additional 14,000 acres for sustained timber, water, and habitat values. Our projects are outstanding not only for their scale but for their landscape impacts and high standards for delivering multiple public benefits. PFT is thrice accredited by the National Land Trust Accreditation Commission. Learn more at http://www.PacificForest.org

 

About the Opportunity

We are seeking a dynamic and organized individual to join our team as an Administrative Assistant. The ideal candidate will possess spreadsheet skills, proficiency in basic bookkeeping, and a solid understanding of HR processes. This full-time position will involve supporting various finance and administrative functions within the company, including but not limited to financial record-keeping, onboarding new employees, recruiting support, contract preparation, and general office management tasks.

 

ROLES AND RESPONSIBILITIES

  • Provide support to the Finance & Administrative department.
  • Assist with accounts payable and accounts receivable tasks as needed.
  • Assist with donor database entry and upkeep.
  • Maintain accurate and up-to-date financial records using spreadsheets.
  • Manage the onboarding process for new employees, including coordinating orientation and training sessions.
  • Assist with recruiting efforts, such as job postings and screening resumes.
  • Assist in the preparation and administration of contracts.
  • Manage office supplies and inventory, ordering supplies as needed.
  • Provide general administrative support to other departments as needed.
  • Maintaining and organizing files, records, and other documentation.
  • Provide support for tasks related to annual event.
  • Other duties as assigned.

.Reports to the Director of Finance and Administration.

 

QUALIFICATIONS AND EXPERIENCE 

  • Associate’s degree or higher; additional education or certification in office administration or finance is a plus.
  • Proven experience in a similar role. Preferably in a bookkeeping and administrative capacity.
  • Proficiency in spreadsheet software (e.g., Microsoft Excel, Google Sheets) and other financial tools.
  • Knowledge of HR policies, procedures, and best practices.
  • Understanding of recruitment and onboarding processes.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office 365.
  • Attention to detail and accuracy in data entry, document preparation, and record-keeping.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills, with the ability to communicate effectively and professionally with internal and external stakeholders.
  • Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
  • Problem-solving skills and the ability to handle multiple tasks simultaneously.
  • Strong customer service orientation and a positive, friendly demeanor.

 

LOCATION

PFT’s main office is in the Presidio of San Francisco, part of the Golden Gate National Recreation Area.

HOURLY RATE

$28-$32/hr  Rate is determined by a number of factors including education, experience, skills, training. This is a five day per week position.

 

TO APPLY

Please send a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position, including how you heard about this opportunity, to jobs@pacificforest.org.

 

Applications will be reviewed on a rolling basis until the position is filled.